Terms and conditions for participation​​​

Payment terms

1. The participant will pay the organiser a participant's fee as specified on the website https://www.eurodrying2025.nl

2. The total participation costs must be made as a single payment:

   a. 100% of the participation costs must be paid at the time of registration

   b. The participant must ensure that the payment of the participant's fee to the organiser is made on time

3. The participant is liable for all costs incurred by the organiser in connection with its participation, irrespective of whether these costs were incurred on behalf of the participant itself or a third party acting in its name

4. If a participant fails to pay the amount owed within the specified period, the organiser is entitled to refuse its access to the event, without prejudice to the entitlement of the organiser to seek full payment of the said amount

Cancellation terms

A. Cancellation terms participants

1. Registration cannot be unilaterally withdrawn or altered by the participant. Notice of cancellation must be in writing addressed to eurodrying2025@wur.nl. If cancellation notice, for good reasons (force majeure as judged by the Organisation Committee), is sent:

   • before April 1, 2025, the participant will be refunded the full participation costs, less administrative expenses.

   • from April 1, 2025 to May 15, 2025, the participant will be refunded the full participation costs, less €100,- and administrative expenses.

   • from May 15, 2025, the participant is liable to pay 100% of the full participation costs.

2. In any case of cancellation, the participant is liable to pay an administration fee of €50,- which will be deducted from the amount to be refunded.

3. A participant has the right, in the case of cancellation, to send a replacement (at no further costs), subject to sending a prior written request to the organisers. This replacement must belong to the company or organisation of the participant. In such a case, the organiser is entitled to withdraw the proof of participation at any time and to deny the relevant person access to the event.

4. In the case of any right to restitution, payment will be made to the participant after the event has taken place

B. Cancellation terms organisation

1. Should, in any case, for good reasons (force majeure) the conference -in total or partially- be cancelled, the following will apply

   • Wageningen University & Research is not liable for any additional costs (i.e. travel-, hotel costs or any other) made by the participant for this conference.

Insurance terms

1. The organiser, directors, agents and personnel of the event or complex are not liable for loss of any kind resulting from damage to or the loss of property, nor for the loss due to any other defects to the accommodation or surrounding land, nor for loss resulting from any disaster, or loss to property or persons howsoever else incurred.

2. The participant is itself liable for all loss of any kind caused in any way by its own act or omission or that of others, to property or persons who work for the organisers, and must indemnify the organisers and personnel against any third-party claim that could be brought against the organisers and the personnel. The participant must ensure prior to participation in the event that it is adequately insured.

You can also find the pdf of these terms and conditions here